Introduction

At CalendAI, we take your privacy and data security seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Chrome extension. Please read this policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the "Last updated" date of this policy. You are encouraged to periodically review this Privacy Policy to stay informed of updates.

Information We Collect

Personal Data

While using our extension, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. This includes:

• Email Address: For premium users, we store your email address to verify your subscription status.
• Google Account Access: We require access to your Google Calendar to create events on your behalf. We only access calendar event creation APIs and do not store your Google credentials.

Event Information

We process text you enter for event creation to generate calendar events. This information may include:

• Event descriptions
• Date and time information
• Location details
• Participant information

This data is not stored on our servers beyond the processing time required to create the event in your calendar.

How We Use Your Information

We use the information we collect in various ways, including to:

• Create calendar events on your behalf
• Verify premium subscription status
• Process payments for premium subscriptions (via Stripe)
• Improve, personalize, and expand our extension
• Understand and analyze how you use our extension
• Develop new features, products, and services

AI Processing

When you enter event descriptions, they are sent to third-party AI services (Google Gemini) for processing. These services have their own privacy policies, and we don't retain the data after processing.

The AI processing is used to convert your natural language descriptions into structured calendar events, including extracting dates, times, and other relevant information.

Payment Information

For premium subscriptions, payment processing is handled securely through Stripe. We never store your payment details; they are processed directly by Stripe. For more information on how Stripe handles your payment data, please refer to Stripe's Privacy Policy.

Data Retention

We will retain your information only for as long as is necessary for the purposes set out in this policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

Event information is not stored beyond the processing time required to create calendar events.

Data Security

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our extension is at your own risk.

Your Data Protection Rights

Depending on your location, you may have the following data protection rights:

• The right to access, update, or delete the information we have on you
• The right of rectification - the right to have your information corrected if it is inaccurate or incomplete
• The right to object to our processing of your personal data
• The right of restriction - the right to request that we restrict the processing of your personal information
• The right to data portability - the right to be provided with a copy of your personal data in a structured, machine-readable format
• The right to withdraw consent at any time

If you wish to exercise any of these rights, please contact us at the contact information provided below.

Children's Privacy

Our extension is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us.

Data Sharing and Disclosure

At CalendAI, we are committed to transparency regarding how we handle your data. This section outlines with whom we may share, transfer, or disclose Google user data.

Third-Party Service Providers

We work with the following third-party service providers who may process Google user data to deliver our service:

• Google Gemini: We use Google Gemini as our AI processing provider to convert your natural language descriptions into structured calendar events. When you enter event descriptions, they are sent to Google Gemini for processing. Google Gemini processes this data according to their privacy policy, which can be found at Google's Privacy Policy.
• Stripe: For premium subscriptions, we use Stripe as our payment processor. Stripe does not receive any Google user data from us other than your email address for payment identification purposes. Stripe processes payment information according to their privacy policy, which can be found at Stripe's Privacy Policy.

Important Data Sharing Limitations

We want to emphasize the following important points regarding your data:

• No Sale or Rental: We do not sell, rent, or lease your personal information or Google user data to any third parties.
• No Marketing Purposes: Your Google user data is never shared with third parties for marketing or advertising purposes.
• Limited Processing Scope: Third-party providers only process your data for the specific purposes outlined in this privacy policy (i.e., creating calendar events or processing payments).
• No Data Retention by Third Parties: We have agreements with our third-party providers that they may not retain your data beyond the necessary processing time.

Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency). We will only share the minimum necessary information in such cases.

Business Transfers

If we are involved in a merger, acquisition, or asset sale, your Google user data may be transferred. We will provide notice before your data is transferred and becomes subject to a different privacy policy.

With Your Consent

We may share your Google user data with other third parties with your explicit consent, and only for the purposes you have approved.

Google Workspace API Usage

Important: We do NOT use Google Workspace APIs to develop, improve, or train generalized AI and/or ML models. Data accessed through Google Workspace APIs is used solely for the purpose of providing the direct functionality of our extension (creating calendar events) and is not retained beyond the minimum time required for event creation.

Any AI processing of your data:

• Is performed solely to extract event details and create calendar entries
• Uses pre-existing third-party models (Google Gemini)
• Is not used to train, improve, or develop our own or any generalized AI/ML models
• Is transient and not permanently stored

We are committed to handling your data with the utmost privacy and in full compliance with Google's data usage policies.

Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

Email: marwin.florian.hoppe@gmail.com